Academic Progress is a requirement for all students receiving federal, state, or institutional aid. Specifically, financial aid recipients must meet both a "qualitative" and a "quantitative" standard to maintain eligibility for financial aid. The qualitative measure is set by the school or college you attend and is referred to as Academic Standing. In addition to maintaining good academic standing, based on maintaining a certain
cumulative grade point average, students must successfully earn minimal numbers of degree credits for each term of attendance at the university. This is the quantitative measure. The number of credit hours necessary per term is outlined in the table listed below entitled, "Academic Progress-Credit Level Expectation."
Academic progress toward graduation is measured on a semester basis. Measurement is conducted at the close of the spring term of a full academic year.
All terms of enrollment at Rutgers, including summer and winter sessions, are included in
the measurement.
Student Aid Programs Affected
These guidelines apply to undergraduate students enrolled at Rutgers, The State University of New Jersey who have been awarded federal, state, and/or institutional aid. Student aid programs include the following:
Federal Pell Grant
Federal Supplemental Educational Opportunity Grant
Federal Work-Study Program
Federal Perkins Loan
Federal William D. Ford Direct Loans (both subsidized and unsubsidized)
Federal PLUS (Loans for Parents)
Institutional Funds
New Jersey State Assistance Programs
Tuition Aid Grant (TAG)
Bloustein Distinguished Scholarships
Educational Opportunity Fund (EOF)
CLASS Loans
Determination of Eligibility
The following rules will be used to determine eligibility:
All students are subject to federal, state, and university limits on the total number of terms of aid they may receive including aid received outside Rutgers University.
Your entire academic record is included in the determination of satisfactory academic progress, whether or not you received financial aid.
If you are enrolled in a four-year, full-time program, you may receive up to 10 terms of federal and university aid, but only 9 terms of state financial aid.
If you are enrolled in a designated five-year program, you may receive up to 12 terms of federal and university aid, but only 11 terms of state financial aid.
If you are an EOF student enrolled in a four-year program, you may receive up to 12 terms of federal, state, and university aid.
If you are a half-time student taking more than 6 but less than 12 credits for all terms, you may receive up to 20 terms of federal and university aid.
If you have full-time and half-time semesters of enrollment, your half-time terms will be pro-rated at the rate of 50 percent of the full-time standard. For example, if you have three full-time terms and one half-time term, you should have achieved a minimum of 36 degree credits.
Transfer credits accepted from prior institution(s) are totaled and divided by 15. The result, rounded down to the nearest whole semester, is the official measurement of the number of semesters spent at another institution(s).
Incomplete and withdrawn grades do not earn credits to meet the academic year minimum or influence the GPA in the term the course was attempted; however, the credits are counted for timeframe determination. Repeated courses will count toward determination of enrollment status and maximum timeframe.
You must make satisfactory progress toward a degree and meet the minimum cumulative grade-point-average required by the faculty of the college you attend.
Progress is monitored at the end of the spring term. If you do not meet the minimal standards, you will be placed on probation or deemed ineligible for aid during the following academic year. See
"Appeal Procedures" for further details
Undergraduate Credit Level Expectation
Number of Terms
Regular students
Special Program Students*
2nd
18
0
3rd
30
12
4th
42
24
5th
54
36
6th
66
48
7th
78
60
8th
90
72
9th
105
84
10th
120
96
11th(5yr. program)
132
108
12th(5yr. program)
146
120
13th(5yr. program)
Not Eligible
132
*Educational Opportunity Fund (EOF) students and students placed into courses which do not bear graduation credit.
Financial Aid Probation
If you do not make minimal academic progress, you may be eligible for one year of additional financial aid if you are within 6 credits of meeting the minimal standard. For example, if you have 36 credits after four terms of study as opposed to the minimum 42 credits required, you will be automatically eligible for an additional year of aid eligibility to "make up" the deficiency and achieve the minimal standard.
Appeal Procedures
If you fall more than 6 credits behind the minimal standard, you may be granted one additional year of financial aid through an appeals process. A firm academic plan for getting back on track must be proposed, approved by your school/college dean or EOF counselor, and accompany your written appeal, which must be submitted to the regional Office of Financial Aid. For your convenience, a list of dean's offices and telephone numbers is provided below.
If you fail to achieve the necessary standard during this additional year of aid eligibility, you will be denied further aid until the deficient academic credits have been earned.
If you reach the term limit (10 semesters for regularly admitted students, 12 semesters for EOF and Students placed into courses which do not bear graduaion credit), you may appeal for one year of additional aid eligibility by writing to the regional Director of Financial Aid.
In no case will a student be allowed to exceed the maximum time frame of 150 percent of the published length of the program of study.
It is the student's responsibility to monitor academic progress as it relates to maintaining eligibility for financial aid. The Office of Financial Aid assists by annually measuring progress for aid recipients and notifying students who have not met the minimum standards for continued eligibility.
It is the student's responsibility to notify the Financial Aid Office of a grade change made after the official posting for any semester.
Note: Students may request copies of their academic transcripts by contacting the Registrar's Office. If discrepancies are discovered, students should contact the Registrar's Office.
College Dean's Office Phone Numbers
Camden
Camden College of Arts and Sciences: 609-225-6043
University College-Camden: 609-225-6043
School of Business-Camden: 609-225-6217
Newark
College of Nursing: 973-353-5845
Newark College of Arts and Sciences: 973-353-5811
University College-Newark: 973-353-5400
New Brunswick
College of Engineering: 732-445-2687
College of Pharmacy: 732-445-2667
Cook College: 732-932-9465
Douglass College: 732-932-2900
Livingston College: 732-445-4130
Mason Gross School of the Arts: 732-932-7731
Rutgers College: 732-932-7731
University College: 732-932-7339
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